Job Postings

Are you an organized and detail oriented administrative professional looking for a remote position with a dynamic organization? The Canadian International Institute of Art Therapy (CiiAT) is seeking a full-time Academic and Clinical Administrative Assistant to aid in keeping its academic and clinical programs and services running smoothly.

CiiAT is a global non-profit organization leading the way in virtual art therapy education and mental health initiatives. We are a small and inclusive team that offers a place where you are empowered to bring your authentic self to work and focus on what truly matters – your passion and contribution. We believe in offering opportunities for professional fulfillment, cross-training to expand your skill set, a fully remote work opportunity with flexibility that allows for work-life balance, a diverse team that will value your contributions, and the opportunity to make a huge impact in your role. If this resonates with you and the position feels like a fit, we’d love to hear from you!

Who you are:

You love being organized and ensuring things are running smoothly. With a keen eye for detail, you’re usually the “go-to” person for updating databases, maintaining files, and making sure others have the information they need. You’re a clear communicator with excellent interpersonal skills, and you enjoy helping others and being part of a team. You thrive in a fast-paced environment, enjoy the chance to acquire new skills, and are solution oriented when it comes to overcoming obstacles. You know your way around office software and systems and are adept at learning new technology when needed. Working remotely isn’t a barrier for you and you have a private environment to work from.

Some of what you’ll be doing:

• Assisting in the administrative aspects of academic and clinical programs, including courses and the Virtual Art Therapy Clinic (VATC)
• Maintaining and auditing existing courses within the Learning Management System
• Providing administrative support to faculty and staff through document preparation and schedule management, and to students and clients in their clinical services and placements
• Responding to student, VATC client, and student art therapist enquiries by email, chat, and phone
• Follow up with general enquiries from students, staff, faculty, and clinical supervisors
• Assist in the organization of academic-related and clinical events
• Ensuring that inquiries or issues are routed to the correct team members(s)
• Contributing to the overall organization in a variety of ways through administrative tasks as requested and assigned.

Qualifications:

• Minimum of one year experience in an administrative role, preferably in an educational setting or clinical setting
• Proficient in office software and administrative technologies
• Experience working with Learning Management Systems (LMS) is considered an asset
• Experience working with telehealth platforms is considered an asset

Compensation:

$48,000 per annum, based on 40 hours per week.

Benefits:

Employees are eligible to participate in a Personal Health Savings Plan (PHSP) once their probation has been successfully completed.

Work Expectations:

This fully remote position requires the candidate to be working at a desk in a private environment and available to be on camera at all times during work hours. Most tasks for this position are completed during the regular workweek (Mon – Fri, 9AM – 5PM). Ability to work in Pacific Standard Time regular office hours. Occasional evening and weekend work may be required depending on program and organizational needs.